STAFF EXTRANET – TEXO Extranet

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TEXO Extranet – Consultation

We need your feedback to help us develop the TEXO Extranet to make sure it fits your needs.

This questionnaire should only take about 10 minutes to complete.

Job details

What is your job title? Please give a brief description of your role.

Please state your work location:

Please indicate your working hours:

Part time Full time

How many days do you work remotely on average?

Are you considered an Office or Field worker?

Office Field Both

Current Extranet Usage

2a. How often do you use current shared online resources?

Every day Once a week Twice a week Once a month Less than once a month

If you answered 'Every day', please indicate how many times a day, on average, you use these services

1-3 4-6 Above 6

2b. What are the current online resources that you use?

2c. What tasks do you typically use the current shared online resources for?

2d. What do you find most helpful and user-friendly about the current shared resource?

2e. What are your biggest frustrations or challenges with the current system?

2f. Can you find the information you need easily?

2g. Does the intranet help you to connect and collaborate with colleagues?

2h. Are there any existing features that you rarely use or find unhelpful?

Extranet Content

What types of content would you like to see more of on the new extranet?

Advice Booking courses Contact details Current issues Discussion Forum Emails Find out Location (Site Address) Forms / stationery Human resources info Keep up to date with latest information Latest news/Foundation news Mandatory course information Newsletters Notice board Policies and Procedures Staff News Sorting out queries Templates Training and development Updated information Vacancies Presentation Links Brochure Links Company videos TEXO Logo and icon graphic downloads TEXOTalk

Would you prefer to access the extranet through:

Mobile app Desktop version

Communication and engagement

How do you prefer to receive important company updates and announcements?

Do you feel like you have a voice on the extranet and your feedback is heard?

Would you be interested in using the extranet for discussions, forums, or social interaction?

Do you have any suggestions for improving communication and engagement on the extranet?

Content

What new features or functionalities would make the extranet more valuable for you?

A-Z of quick reference guide Alerts to prompt staff to update or remove documents that have become irrelevant or need to be formally reviewed Articles on what other disciplines do during their working day Compliments / thank you's for staff Departmental news and updates Direct email access from contacts Expense forms Feedback Forms, Photos of who's in the organisation How to book rooms in the public folders How to search your emails Internal directory shortcut on the front page Jokes / quizzes periodically Key points on recent changes in mgt Link to local council/social services Quick links into Extranets? Service specific pages that describe the service and give hyperlinks to relevant policies, guidelines, training plans, information for staff to give to clients etc. What is going on with different people that are our leaders Mileage forms More policies More Projects More staff forums More interaction More information re. other services More innovative ideas from staff / stories and interviews by staff about past jobs, what skills they have brought to TEXO, what they are doing now, how they add value and some snippets about them as people! Make it live and interesting. Something all staff want to read and engage with. More regular information on how we are performing against key performance objectives, staff survey results etc. Quick hints on how to use the Extranet Service-specific area for policies, procedures, surveys etc. Social interests,and setting up an interest forum Training dates especially Mandatory Up to date contacts directory Up-to-date TEXO structure Updated Job vacancies

Anything not listed?

Focus Group – questions

Would you like to be part of a focus group aiding the development of any new online and offline materials?

Yes No Maybe

Would you like to be kept updated on TEXO Extranet developments?

Yes No

If you would like to find out more or help shape TEXO Extranet, there are plenty of opportunities to get involved and make a real difference.

If Yes please fill in your contact details below:

Name

Email